Purchasing Administrator

Position Summary

The Purchasing Administrator will be responsible for administrating all activities needed to support the procurement process. The candidate will be responsible for the ordering of materials, supplies, and/or equipment and assist the Laboratory Manager with inventory control.  This role includes analysis of purchasing trends, pricing negotiation, and communication with vendors. The candidate will provide customer service to internal stakeholders and interact with the scientific and administrative staff to process requests in a timely manner. This is a contract, 6-9 month position with the potential to become permanent.

Primary Responsibilities

The successful candidate will be responsible for day to day purchasing transactional activities including but not limited to:

  • Processing purchase requisitions and purchase orders within NetSuite ERP

  • Tracking purchase order confirmations, shipment details and reconcile receipt of materials with purchase orders

  • Analyze spending data to identify opportunities to increase economies

  • Monitoring usage history of goods & inventory stock items in coordination with Laboratory Operations

  • Coordinating with suppliers on pricing contracts and reorders of goods and services.

  • Maintain inventory for office supplies  

  • Work with Accounts Payable to support end to end Procure-to-Pay functionality

  • Prepare & negotiate equipment service contracts with Lab Operations


  • Ability to perform in dynamic and evolving corporate environment

  • Provide strong customer service in a timely manner

  • Ability to negotiate pricing and service contracts

  • Ability to accurately support high volume of transactions and rapidly solve problems as they arise

  • Must interact well in a team environment and display a positive customer service attitude

Required Skills

  • Previous procurement process experience and be accustomed to using a computerized system for processing purchase orders

  • Be skilled at using Microsoft Excel, Word and PowerPoint

  • Demonstrate clear and professional verbal and written communication

  • Work and communicate effectively in a matrix environment

  • Be detail oriented and possess excellent organizational skills

Education & Experience

  • A Bachelor’s degree with 1-2 years of purchasing experience in the biotechnology field is required.

  • Familiarity with NetSuite or similar ERP system is preferred.